Roles & Responsibilities
The Logistics Coordinator will be responsible for managing the end-to-end logistics process, ensuring the timely and efficient movement of materials within and outside Malaysia. He/ She will coordinate shipments, liaise with suppliers and transportation providers, and track inventory to ensure smooth and timely operations across our supply chain.
Job Duties
- Shipment Management & Coordination
- Manage import and export containers to ensure the accuracy of the shipment deliveries.
- Liaise with logistics service providers to ensure timely delivery of goods.
- Address and resolve any logistical issues that arise during transportation, including delays, damages, or lost goods.
- Act as the primary point of contact for customers and vendors regarding delivery inquiries or issues.
- Coordinate the movement of goods between warehouses or from warehouses to customers, ensuring accuracy and efficiency.
- Logistics Cost Management & Quotation Sourcing
- Source for third-party logistics service providers to drive down costs.
- Review bills and invoices to prevent over-billing.
- Perform freight cost and documentation audit.
- Inventory & Documentation Management
- Record and update inventory report for E-waste, scrap metals, sampling, and metallic converters.
- Create work order for the Production Team upon receipt of materials.
- Create invoice and packing lists and update shipment information in the master list file.
- Maintain records of scrap metal weight and issue invoice for scrap metal buyers.
- File shipping documentation manually and electronically
- Upload information and photos of samples into the company product database.
- Reporting & Performance Tracking
- Track performance metrics (on-time delivery rates, shipment costs, etc.) to identify areas for improvement.
- Provide regular reports to management regarding logistics activities, costs, and performance.
- Generate monthly reports for DOE, second-hand items, sales personnel import and export figures, freight report, month-end stockpile, etc.
- Administrative & Miscellaneous Tasks
- Arrange courier services for documentation, gifts, samples.
- Ensure payments are processed on time.
Job Prerequisites
- Diploma in Logistics or equivalent qualifications.
- Minimum 2 years’ experience in related field.
- Meticulous and well-organized.
- Computer literate and familiar with Microsoft Excel, Word etc.
- Fluent in English and Bahasa Malaysia (essential for effective communication)
- Proficiency in Mandarin is advantageous for liaising with Chinese counterparts.
